Can notaries fill out I-9?

Oftentimes, employers use notaries to complete the Form I-9 for their remote workers. However, in California, notaries are not qualified to complete a Form I-9, even in a non-notarial capacity, unless they are qualified and bonded as immigration consultants under state law.

Who is considered an authorized representative for I-9?

An authorized representative can be anyone – even a friend or family member of a new hire – who reviews a new hire’s Form I-9 documents in-person and signs Section 2 of the Form I-9 on behalf of the employer.

Can a notary complete Section 2 of I-9?

You may designate or contract with someone such as a personnel officer, foreman, agent, or anyone else acting on your behalf, including a notary public, to complete Section 2.

Can a spouse be an authorized representative for I-9?

Any person can act as an “authorized representative” on behalf of an employer but it comes down to the perception of credibility and trustworthiness of an “acceptable” or “bona fide” representative. In reality, many employers have had no choice but to use a friend, neighbor or spouse.

Who can act as an authorized representative for I-9 in California?

The employee must complete Section 1 of Form I-9 attesting that he or she is a U.S. citizen or national, a lawful permanent resident, or an alien authorized to work in the United States.

What happens at an I-9 appointment?

Within the I-9 verification process, the employer has to examine the employment eligibility and identity documents an employee presents in order to determine whether they appear to be genuine and record the document information on the Form I-9.

Why do I need an authorized representative for I-9?

However, using a knowledgeable and experienced Authorized Representative can eliminate the headaches associated with complying with Form I-9 rules. Choosing the right Authorized Representative can greatly reduce the risk of costly fines in the event of a government I-9 audit.

What is title of employer or authorized representative mean?

Title of Employer or Authorized Representative – Enter your title, position or role with your business or organization. Last Name of the Employer or Authorized Representative – Enter your full legal last name.

What do I put for issuing authority?

The full title, name, and document number, if applicable, must be included on the form. For example, if a social security number card is presented, the information should be listed as Document title: “Social Security Card”, Issuing authority: “Social Security Administration”, Document # :”( complete document number”).

Can a notary seal an I-9 form?

As of 2021, there is no certificate wording included in the I-9 form, nor is a Notary asked to affix his or her seal to the form, so the answer is no. When an employer designates a Notary Public or other individual to complete a Form I-9, that person is designated as an “authorized representative.”

What is an authorized representative on an I-9 form?

When an employer designates a Notary Public or other individual to complete a Form I-9, that person is designated as an “authorized representative.” The representative is simply asked to certify that the appropriate identity documents were presented (as explained in Section 2 of the I-9 form).

Can a notary notarize an I-9 in Pennsylvania?

That said, some individuals work with I-9 forms at their places of employment AND hold notary commissions. These are separate entities, different hats, if you will. Notaries in Pennsylvania would be well advised to seek expert legal advice before proceeding with any notarial act regarding I-9 documents.

Can a notary public be an authorized representative of an employer?

If the employer hires a notary public, the notary public is acting as an authorized representative of the employer, not as a notary. The notary public must perform the same required actions as an authorized representative. When acting as an authorized representative, the notary public should not provide a notary seal on Form I-9.

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